Office Assistant

JOB PURPOSE

To maintain office operations in the assigned area by cleaning offices, receiving and distributing communication, maintaining supplies and picking up and delivering items and serving internal customers as required.

2.0 SPECIFIC RESPONSIBILITIES

2.1 Cleans offices to maintain high standard of cleanliness.

2.2 Collects mail and documents from out trays of officers at specified times to ensure that they are routed from office to office regularly.

2.3 Runs errands for officers as required to maintain communication between the Authority and its stakeholders.

2.4 Cleans Kitchen utensils and crockery after use by staff and visitors at specified times.

2.5 Distributes office stationery and other requisite / resources to facilitate movement of correspondence and for execution of duties.

2.6 Photocopies and binds documents.

2.7 Distributes refreshments to respective offices for members of staff

2.8 Facilitates internal and external communication

Requirements

3.0 ACADEMIC QUALIFICATIONS AND REQUIRED ATTRIBUTES

a) General Education :

Full School Certificate.

b) Academic / Professional Qualifications

Experience in a related role will be an added advantage.

c) Work experience

Three (3) years’ relevant work experience.

4.0 Core Competencies

• Dependable in carrying out daily tasks without constant supervision;
• Ensures cleanliness within the office premises is maintained to standard;
• Completes errands and assigned duties within set timeframes;
• Prioritizes tasks efficiently during busy hours;
• Understands and follows verbal and written instructions; and
• Communicates clearly with supervisors and colleagues when necessary;
• Familiarity with office environments and simple office equipment (photocopiers, filing systems, etc.)

5.0 TENURE

The position of Office Assistant is on Permanent and Pensionable employment.

Work Level

Junior

Job Type

Permanent

Salary

Market Related

EE Position

Location

Ndola