Administration Officer

Position Overview

The Administration Officer will be responsible for Admin duties both within and outside town, assisting with procurement logistics, and supporting administrative tasks in collaboration with the HR, Finance and Operations teams.

Key Responsibilities

Driving Duties

Safely transport staff, visitors, and goods as required within and outside Lusaka.

Ensure that all HQ vehicles are regularly serviced, cleaned, roadworthy, and properly licensed.

Maintain vehicle logbooks and report any mechanical issues promptly.

Drive both manual and automatic transmission vehicles as needed.

Procurement & Logistics

Collect and deliver procured items and ensure proper documentation of all deliveries.

Ensure that all collected items are stored appropriately upon delivery.

Gather quotations from vendors as required by the procurement process.

Administrative Support

Assist with scanning, photocopying, and filing documents.

Support HR and Finance teams with general administrative tasks and errands.

Distribute internal documents and external correspondence as needed.

General

Ensure proper care and maintenance of office equipment and materials under your responsibility.

Perform any other administrative duties as assigned by supervisors.

Qualifications and Requirements

Minimum of a Grade 12 Certificate; a Certificate or Diploma in Business Administration or related field.

Valid Class B (or higher) Zambian driver’s license.

At least 2 years of driving and administrative experience, preferably in a corporate environment.

Ability to drive both manual and automatic vehicles.

Clean driving record and sound knowledge of road safety regulations.

Skills and Competencies

Strong organizational and multitasking abilities.

Good interpersonal and communication skills.

High level of integrity and trustworthiness.

Ability to work independently and follow instructions.

Familiarity with basic vehicle maintenance is an asset.